Administration

Schedule Tab

Purpose

The schedule tab is used to define the frequency of internet mail connections for both sending and retrieving messages.

General Options

Local mail processing interval

Range: 1-1440 minutes

The frequency that local message processing is performed. Local processes include parsing messages from the internet and distributing to local mail boxes and remote connectors, and forwarding spooled mail to specified remote domains.

Inbound Mail

These options are applicable only to POP collection from the internet

Inbound mail collection scheduled with local mail

Selecting this option causes POP collection to be done every time local mail processing is performed. For example, if your Local mail processing interval is set to 5 minutes your internet mail will be downloaded every 5 minutes. It is recommended that this option is only used with permanent high speed internet connections.

Inbound mail uses scheduled times

Selecting this option enables the scheduler. Mail will be downloaded at the times specified in the schedule.

Checked every ‘x’ minutes

This option will wait for the specified time from the finish of the previous POP collection session before doing the next cycle.

Do inbound processing when outbound activates

Select this option to allow the POP collection engine to get mail when outbound mail is sent. Using this option maximises use of on-line time and is recommended especially with scheduled connects.

Outbound Mail

The following options refer to mail destined for the internet and do not have any impact on local mail processing, including mail destined for named remote domains.

Outbound mail uses scheduled times

Use this option to send mail at specified times during the day and/or night.

Send when ‘x’ messages are waiting

Range: 1-100 messages

i-Mail will wait until the internet mail queue has the specified number of messages waiting to be sent and send them as batch.

When oldest message is ‘x’ minutes old

Range:0-240 minutes

i-Mail will wait until the oldest message in the internet mail queue is ‘x’ minutes old and send them all as batch. This is the recommended option for general dial on demand use. It will maximise use of your connection by saving time continually dialling and dropping the internet line.

Send outbound mail if mail collection is active

When this option is checked mail destined for the internet is sent immediately if POP collection is already active. If you use this option, you cannot retreive sent mail before it goes out under these circumstances.

Priority Mail

This button gives access to the priority mail screen.

Note: Not all e-mail clients have priority capabilities, and if they do, they may be unique to that system.

The priority mail configuration dialog provides control over how i-Mail deals with priority mail requests from clients.

Enabling priority mail

Each mail priority level can be turned on individually giving great control over how priority mail is handled. Enable a priority and set the timeout to an appropriate value. This value overrides any time setting in the outbound mail section of the Scheduling tab if the time is less than that specified. A timeout value of zero will force mail to be sent within 10 seconds of delivery to the i-Mail server.

Default priority

When an e-mail client does not specify a priority for a message, this value is used.

Priority mail header fields

This is a list of the known indicators of priority within a mail message that i-Mail will look for. Normally it is not modified.

Allow priority mail for external clients

Turning this option on will allow clients other than those in listed domains to be granted use of priority mail.

E-Mail and IP Address priority restrictions

These buttons give access to security dialogs which allow control over who can use priority mail.

Schedule

To configure your connection schedule select the day(s) and time that you want mail collected and/or sent to the internet then click ‘Add’. Repeat this procedure until you have a complete schedule of days and times that internet connections are required.

To remove a scheduled time, select it from the list and click the ‘Remove’ button.

Tips

For most companies checking mail every hour or two between the hours of 7:00am and 6:00pm is a sufficient time interval. You should base your internet retrieve schedule on your general time requirements plus your outbound mail load. The higher the outbound message count, the less frequently you will need to actually poll the mailbox when you select Process Inbound with Outbound.

An example might be a company that needs to check every two hours but is constantly sending mail all day, say a computer helpdesk firm. In this scenario it might be feasable to configure the inbound processing once at 7:00am to get any overnight mail and once in the afternoon at 1:30pm to get lunchtime mail. The rest of the inbound mail will be retrieved each time outbound mail is queued and set.

The reason for setting up inbound mail polling in these circumstances is primarily to back-stop the statistically unlikely case of no-one sending messages for a lengthy duration.